Audit raises points with monitoring property, proof in Johnson County Sheriff’s Workplace

Johnson County Sheriff Calvin Hayden spoke to the Johnson County Board of Commissioners on Thursday about a recent audit highlighting issues with tracking property and evidence.

Johnson County Sheriff Calvin Hayden spoke to the Johnson County Board of Commissioners on Thursday a few latest audit highlighting points with monitoring property and proof.

An audit of the Johnson County Sheriff’s Workplace’s property and proof room has highlighted points with its monitoring strategies, concluding that the system is just not working because it ought to.

The audit, launched Thursday, discovered {that a} barcode stock system doesn’t present an digital path of property because it strikes from one place to a different. Its technicians are as an alternative counting on handbook knowledge enter for property and proof, the audit exhibits.

Johnson County is utilizing a system first developed greater than 10 years in the past that doesn’t meet the wants of the sheriff’s workplace, the audit says.

Enhancements to the system requested in 2019 would enable scanning printed barcodes to routinely observe the motion of property and proof, which generally change areas throughout the property room or — within the case of proof — to Johnson County District Courtroom. However different adjustments have but to be put in place.

Barcode labels are being created and connected to property and proof as soon as delivered to the property room, the audit discovered. The precise adjustments that haven’t been made would additionally use digital signature pads to file motion of things and generate hard-copy stories for chain of custody.

Findings of the audit have been offered to the Johnson County Board of Commissioners on Thursday morning by Lynn Smith, a senior auditor with the county. She stated, merely put, “the barcode stock system is just not working as meant.”

Suggestions from the audit direct the Johnson County Sheriff’s Workplace to comply with the county’s info expertise coverage and replace its insurance policies and procedures for property room technicians frequently. The audit additionally suggests the county’s Justice Data Administration Programs division, which helps the sheriff’s workplace with expertise, ought to develop an applicable resolution.

All suggestions outlined within the audit have been agreed to by the sheriff’s workplace and the administration programs division. And a few adjustments to the system are at present below manner.

Dylan Gentry, with Justice Data Administration Programs, advised commissioners that fulfilling the suggestions outlined within the audit would probably be achieved by Jan. 1. The programming workers is utilizing a brand new regulation enforcement data administration software program that’s anticipated to resolve the problems.

Chatting with Johnson County commissioners, Sheriff Calvin Hayden stated technical challenges and the COVID-19 pandemic have delayed a full rollout of the barcode system. The sheriff additionally stated there isn’t any room for error with adjustments to property room administration, highlighting the significance of chain of custody in courtroom circumstances.

“We are able to’t take an opportunity in our property room,” Hayden stated. “It’s zero tolerance. If one case will get misplaced or one thing goes on, it destroys the credibility of your entire property room. So, it strikes very gradual with what we do.”

Regardless of the audit’s findings, the sheriff stated the property and proof room is working at present.

“There’s no structural deficiencies in our property room. By no means has been, by no means will likely be. We’re not lacking something. It’s there,” Hayden stated, later including: “There’s nothing broke, there’s simply issues we are able to do higher, and we might be extra environment friendly.”

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